When you’ve been to as many outdoor celebrations as our New Jersey wedding photographers have, you end up seeing a lot of plans go awry. Whether it’s the weather (pun intended) or it’s some other issue, there are just so many variables with outdoor weddings, which is why it’s always such a good idea to have a backup plan in place.
However, simply having a backup plan and having the perfect Plan B are two very different things. Far too many couples planning outdoor weddings believe that simply having an alternate indoor location is enough, but it’s not. So, we thought we’d pass along a few tips for putting together a Plan B that you won’t mind turning to should the time come
Go over all your options with venues before booking.
So many elements should factor into your choice of venue and for more on that, check out this post, New Jersey Wedding Photographers Share 3 Tips for Choosing Your Venue, but before making any decisions when looking for a venue for an outdoor affair, you need to first understand and discuss your Plan-B options.
For example, is there enough room for a tent and, if not, what kinds of options are there inside? Do they have the additional items you may need or will you need to rent or reserve them? And how about the plan of attack should you need to enact Plan B? Will the venue be providing the help to switch from Plan A to B, or do you yourself need to determine who will need to do what beforehand?
The point is that you need to learn all you can about the alternate options that venues offer before making your choice when planning an outdoor wedding. Take it from us, the last thing you want to do is to treat it as an afterthought only to find that when your backup plan needs to be put into action, it’s a far cry from the celebration Plan A would’ve led to.
Think of it as an alternate celebration.
Plan B. Let’s face it, the term itself makes the value of a backup plan seem less than that of the original plan, but it’s not. Well, it shouldn’t be, at least, but if you treat your Plan B as far less than your Plan A, then that’s exactly what you can expect out of your wedding should you need to turn to it: a far more forgettable celebration.
So, rather than simply ensuring that your venue has a backup room or space you can shift your party to should the need arise, try instead to treat your Plan B like a different celebration as opposed to an inferior one. Maybe you even have a few ideas that just didn’t end up making the cut for Plan A for whatever reason, then why not weave them into Plan B?
The bottom line is that you don’t want to barely get a backup plan in place and then just hope you never actually need to enact it. You need a Plan B that you’ll be truly excited about and satisfied with should you need to turn to it, and thinking of it as just another version of your wedding celebration will go a long way toward making that happen.
Discuss the matter with everyone.
Like mentioned above, it’s imperative that you discuss your Plan-B options with all potential venues before making any decisions, but they’re not the only ones with whom you should speak about your backup plans. It’s also always a good idea to talk to your other vendors as well as your guests about the situation, or potential situation, as well.
Do your vendors have experience with outdoor weddings? Do they have their own backup plans in place or will they be able to work around yours at least? You need to make sure they have the flexibility that will be required should you need to turn to Plan B on your big day, and then there are your guests to consider.
You obviously won’t be able to predict the future, but that doesn’t mean that you can’t alert your guests to the possibility of bad or uncomfortable weather. You may also want to pass on information such as the kinds of walkways, paths, or surfaces they will be walking on so they can prepare themselves.
We’ve seen our share of Plan B’s in our time in wedding photography in NJ.
Don’t make the mistake that so many couples planning outdoor weddings make and treat your backup plan like an afterthought. Yes, you’d rather that Plan A goes perfectly and you never have to turn to your Plan B, but things happen. Things happen at indoor weddings and the odds only go up when things shift outside.
So, make sure you put together a Plan B you can be proud of. That way, should you need to enact it, you’ll still have plenty to look forward to and get excited about. We hope these tips help you do it. Good luck!
About Us: Live Picture Studios is composed of a team of highly skilled New York & New Jersey wedding photographers, videographers, and editors who’ve been telling cinematic love stories for years. At LPS, we always create to inspire. Check out our photo gallery and video gallery to see some examples.